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Dr. Greg's KPIX Segments
Reasons to Hold a Meeting
- To do something together that you
can't do better alone.
- When two-way communication is required by
- When a decision or course of action needs
to be taken by a team.
Reasons Not to Hold a Meeting
- If the one-way information share can be covered
in email, memo or report.
- Because this meeting is a long-standing regularly
- Someone wants to toot their own horn in front
of the manager & team.
How to Run an Effective Meeting
- Don't meet. Ask if a meeting is the best way
to accomplish the goal.
- Define a clear objective for the meeting beforehand.
- Define and circulate an agenda beforehand.
Include meeting objective, topics, time required,
who's responsible, and expected outcomes.
- Nominate a facilitator, scribe and time-keeper.
- Drive all discussions towards defining action
- Make liberal use of a "parking lot."
- Start and end on time.
How to Get Out of A Meeting
You've Been Asked to Attend
- If it's your boss, say "yes", but ask which
of your assignments he/she'd like you to put
off to attend, or suggest a better way to achieve
the boss's goal.
- If it's a peer, unless it's critical that
you be there say "no," but offer to help them
achieve their meeting objective in some other
- If a meeting you've been asked to attend doesn't
have a stated objective, suggest that an email
or memo be sent instead.
If All Else Fails And
You Have to Go to That Waste-of-Time Meeting
- Suggest that the meeting be a standing-only
- Suggest using a bell that anyone can ring
when someone starts to ramble.
- Take other work to do, but make sure you have
a clipboard or folder that you can hold on your
lap to work in, sit on the outskirts of the